Faculty & Staff Resources


Whether working in the classroom or behind the scenes, MSU's faculty and staff are critical to the success of Montana State University. The Alumni Foundation offers a variety of resources for faculty and staff to assist in their efforts to advance MSU and enhance the student experience.

Giving to MSU

  • Make a Gift Now - Faculty and staff are encouraged to use the Alumni Foundation's secure online giving page to make an immediate gift.
  • Payroll Deduction Gifts - Faculty and staff can easily give to MSU through payroll deduction. Call (406) 994-2053 for more information.
  • University Appeal - Conducted annually, the University Appeal provides faculty, staff and retirees with an opportunity to join together to support MSU.

Scholarship Questions

For questions relating to active scholarships, contact MSU's Office of Financial Aid Services at (406) 994-2845.

Endowment/Account Questions

Information on our fees and endowment spending policy is covered in our fund administration policy.

For other questions relating to foundation-held endowments and accounts (non-scholarship), contact the foundation's accounting office at (406) 994-2053.

Deposits and Disbursements

To ensure accuracy, when making a deposit to the Alumni Foundation or requesting disbursements from Alumni Foundation accounts, complete and submit one of the following forms:

For questions relating to disbursements, refer to our Disbursements Policy.

Solicitation Clearance

Whether via newsletters, email, telephone, or direct mail, all direct and indirect requests for gifts of under $25,000 on behalf of MSU must be cleared through the Alumni Foundation's Annual Fund Office. Clearance is required to avoid conflicting solicitations, ensure accuracy of data, and to track MSU's overall fundraising success. Please refer to the Annual Giving Solicitation Clearance Policy below. At least 4 weeks prior to sending the solicitation, complete and submit the Annual Giving Solicitation Clearance Form below.


The Office of Alumni Foundation Relations provides faculty and staff with a wide variety of assistance throughout the granting process including:

  • Grant Opportunity Identification – research and recommend potential funding sources
  • Grant Proposals – strategic advice and editing for letters of inquiry and proposal development
  • Grant Support – coordinate needed documentation and serve as point of contact for fundraising
  • Support Management – receive and acknowledge grant, coordinate ongoing fulfillment of granting requirements


Hilarie Ehlert Hilarie Ehlert
Director of Stewardship

Grant Resources

Free webinars courtesy of the Alumni Foundation Center:

Documents needed in order to submit proposals:

Other Questions?

Contact the development officer for your college or department.